(HEO5) $80,118 to $89,085 per annum plus an employer contribution of 17% superannuation applies.

Fixed-term, part-time (0.6 FTE) position available immediately for 18 months.

Join a World-Leading AI Institute as an Executive Assistant & Admin Support Officer.

Are you a proactive and detail-oriented admin professional looking to make an impact in the world of AI and machine learning? We have an exciting opportunity for an Executive Assistant & Admin Support Officer to join the Australian Institute for Machine Learning (AIML) - Australia’s leading research institute in artificial intelligence, machine learning, and computer vision.

In this dynamic role, you’ll provide high-level executive and administrative support to AIML’s Chief Scientist, The Centre for Augmented Reasoning (CAR), as well as the AIML Senior Executive Team as required. You will be part of a broader team that provides support across a range of functions, from managing calendars and travel arrangements to coordinating meetings and events. You’ll also handle correspondence and document preparation as required.

This is a varied and fast-paced position where you’ll work closely with world-class researchers and leaders in a truly innovative environment.

AIML is home to over 200 academics, researchers, and students, making it the largest group of its kind in Australia. Our cutting-edge research spans both fundamental and industry-focused projects, placing us among the top global institutions in computer vision and machine learning. Learn more: adelaide.edu.au/aiml/home

CAR is a $20 million initiative focused on advancing human-computer interaction, making technology more intuitive and accessible. Funded by the Department of Education, Skills and Employment, CAR supports advanced research, PhD scholarships, commercial innovation, and public engagement in AI and is one of several centres that sit within AIML.

To be successful you will need:

• Demonstrated ability to provide a high standard of confidential executive assistance to  senior executive(s) including diary, email and travel management and administrative support to a business unit, including simple finance and personnel administrative duties.
• Relevant experience in a complex organisation requiring communication and collaboration with diverse internal and external stakeholders.
• Excellent written and verbal communication skills, including the ability to write communications for diverse audiences.
• High-level interpersonal skills and the capacity to maintain effective relationships with all stakeholders.
• Demonstrated ability to work independently and collaborate effectively as part of a team to achieve individual and team goals.
• Demonstrated some event planning experience.

The path to Adelaide University

We are on an exciting path to Adelaide University as we prepare to open our doors in January 2026. Adelaide University will combine the strengths of the University of Adelaide and the University of South Australia, and we are dedicated to creating an accessible and future-focused educational powerhouse that fosters economic and social wellbeing through ground-breaking research and innovative teaching. You can learn more about Adelaide University HERE and more information will be provided throughout the recruitment process.

Enjoy an outstanding career environment

We offer a uniquely rewarding workplace. The size, breadth and quality of our education and research programs - including significant industry, government and community collaboration - offers you vast scope and opportunity for a long, fulfilling career.

It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work's cutting-edge nature - not just in your own area, but across virtually the full spectrum of human endeavour - provides a constant source of inspiration.

Our culture is one that welcomes all and embraces diversity consistent with our Staff Values and Behaviour Framework and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.

We embrace flexibility as a key principle to allow our people to manage the changing demands of work, personal and family life.

In addition, we offer a wide range of attractive staff benefits. These include: salary packaging; flexible work arrangements; high-quality professional development programs and activities; and an on-campus health clinic, gym and other fitness facilities.

Learn more at: adelaide.edu.au/jobs

Your faculty’s broader role

The Faculty of Science, Engineering and Technology (SET) holds an outstanding reputation for teaching, research, and quality graduates. Comprised of eight schools, 21 centres and five institutes, the Faculty of SET is responsible for teaching over 8,500 students across our three campuses, North Terrace, Waite and Roseworthy, and has an annual budget of $300 million. The faculty is a significant contributor to the University’s research reputation, earning annual research revenue above $120 million. Many of our research areas have achieved a world-class research rating of 5 in the 2018 ERA rankings. The faculty is responsible for teaching and research across wide range of disciplines including Engineering, Computer and Mathematical Sciences, Architecture, Biology, Physics, Chemistry and Earth Sciences, Agriculture, Food and Wine and Animal and Veterinary Science. The Faculty of SET is an innovative and agile working environment that champions excellence, diversity and inclusion in our teaching, research, and global engagement leadership.

Learn more at: set.adelaide.edu.au

If you have the talent, we'll give you the opportunity. Together, let's make history.

Click on the ‘Apply Now’ button to be taken through to the online application form. Please ensure you submit a cover letter, resume, and upload a document that includes your responses to all of the selection criteria for the position as contained in the position description or selection criteria document.

Applications close 11:55pm, Sunday, 4th of May 2025. 

The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.

For further information

For a confidential discussion regarding this position, contact:

Dr Nisha Schwarz

Program Manager, Centre for Augmented Reasoning

E: nisha.schwarz@adelaide.edu.au

You'll find a full position description and/or selection criteria below

We are an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply. If you have any support or access requirements, we encourage you to advise us at time of application. 

Download the Position Description Apply now